EDISCOVERY PROCESSING AND ATTORNEY REVIEW PREPARATION

The technology made available to you as an AccessData client is a single, automated solution, so the various phases of processing and first-past review are not delivered in pieces. Data is not moved from one application to the next to perform each task, such as OCRing or file conversion. Two best of breed technologies – AD eDiscovery and Summation – are integrated to give IT personnel, inside counsel, outside counsel and review teams different windows into the data that align with each party’s needs. The resulting seamless, automated workflow aids in achieving an efficient and cost-effective process.

OUR INTEGRATED, AUTOMATED PLATFORM DELIVERS CUTTING-EDGE CAPABILITIES:

• Distributed processing automatically decrypts, OCRs, extracts data and categorizes it faster than any other product on the market
• Advanced searching, filtering and tagging options for fast and effective culling include:
  • Bulk tagging
  • Automated de-duplication
  • Email threading
  • Metadata filtering
• Easy categorization and tagging for more efficient attorney review

DEFENSIBILITY AND ACCURACY…

Document review accounts for at least 75% of the costs associated with eDiscovery, in most cases. Working with AccessData’s Summation Litigation Services, you’re able to dramatically reduce those costs by leveraging the same defensible technology that is used by DOJ agencies and law enforcement for digital investigations. Unlike typical processing and search tools, designed specifically for eDiscovery, AccessData technology was designed for law enforcement and government agencies. Its forensic processing capabilities, not only process faster than any other tool, but deliver the most comprehensive results and most granular culling. Using this technology, we are able to greatly reduce the number of irrelevant documents and expose the relevant data in a way that allows for more efficient review and collaboration. Because AccessData’s technology is a single, automated solution capable of quickly isolating potentially relevant data, our clients are able to reduce their attorney review costs by up to 80%.

AUTOMATION AND SPEED…

The AD eDiscovery technology automatically de-NISTs, de-duplicates, OCRs image files and scanned documents, decrypts, breaks out archives and more. Finally, it is the only eDiscovery technology that leverages true distributed processing, which dramatically reduces the time it takes to process massive volumes of data. The distributed processing capability alone is of tremendous savings to organizations – both in time and expense.

PROCESSING AND REVIEW PREP DETAILS

System File Removal

AccessData uses its own “Known File Filter” to “de-NIST” files automatically, during processing. This removes all system files and any other known irrelevant file.

Categorizing Data for More Efficient Review

AccessData technology automatically categorizes data by over 100 different criteria. This helps you to organize your data by virtually any criteria, to facilitate the most effective attorney review.

Keyword Searching

Leverage advanced search methodologies to achieve effective early case assessment and to ensure the most accurate data set is established for attorney review.

• Relevancy ranking is based on automatic term weighting
• Hit highlighting
• Search help panel facilitates search operations
• Combine search criteria to make your search as complex as you want it to be
• Search options include:
• Boolean
• Proximity
• Stemming
• Related Words
• Phonic
• Wildcard
• Synonym
• Concept
• Fuzzy (slider dials sensitivity up or down)

Email Conversation Threading

AccessData technology automatically displays email conversations in chronological order, allowing you to review the entire conversation within context to quickly and easily determine relevance. In addition, persistent hit highlighting allows you to quickly focus on the relevant passages within the email conversations, and predictive coding allows you to, not only tag relevant emails, but all attachments included in those emails.

MetaData Filtering (Date, File Type)

Filter by metadata, such as date and author to exclude documents that are obviously not responsive and to prioritize relevant documents prior to attorney review.

De-duplication

AccessData technology automatically assigns an MD5 hash code for each item, which functions as its “digital finger print”. The MD5 hashing algorithm is an industry standard and used in many security applications, including our own cyber security and computer forensic solutions. Hash codes are calculated using the contents of an item, whether that item is an email or loose file. Using this information, AccessData’s eDiscovery technology is able to automatically de-duplicate files. De-duplication can either be performed within a source (or custodian) or across sources. In addition, clients can customize de-duplication options for email.

Native File and Text View

Clients using the AccessData technology review platform can view files in both native file format and text. At any time during the early case assessment and attorney review processes, reviewers can easily open the actual document or for many file formats view it in its native form within the review interface.

TIFF-ing Documents

Every case is different with regard to time constraints, complexity and so on. With AccessData, clients can choose to have document TIFFing done prior to the review phase or they can generate TIFFs themselves as needed with AccessData’s TIFF-on-the-Fly capabilities. It may more cost effective to do it up front or on the fly.

Paper Document Conversion

AccessData can take data in any form and import it into the AccessData platform. We manage image scanning and enforce quality control to ensure that every scanned image is accounted for and that control number gaps, duplicates, overlaps and orphaned images or records are completely eliminated.

Our solution automatically OCRs each scanned image and during review, you’re given both the text view and the native format view within the same interface. The OCR text is indexed along with your electronic documents, allowing you to search and filter all documents pertaining to a case with ease.

For all scanned images, even those received on opposing and third-party scanned CDs, we check for the following to ensure quality:

• Accurate beginnings and endings of documents
• Control number gaps
• Page number gaps
• Orphaned images and references

Data Standardization

Your AccessData litigation support team will test all images and database files against each other to ensure the integrity of opposing counsel data. We will make sure all images that are referred to and all database records referred to are properly linked to each other and that all images referenced are in fact available and that all records have images. We will consult with you to determine how best to handle any integrity issues whether its best to have data resent or to work with the data we have or to fix the data, depending on how extensive the issues are.

We will also normalize fields of data so that the data incoming is usable and sortable. An example of this standardization would be Bates number standardization. In addition to providing the original bates number, we will, if necessary, create a Bates number consistent across all productions so the Defense Group can appropriately sort the productions.

Finally, data mapping is the process of taking the incoming data fields and making sure all of the fields containing the same type of data are named the same. For example, the Author field may be called "From", "Author", "Creator", "Authored", etc. It is critical that all data is mapped appropriately prior to loading data, and AccessData ensures that it is.

Robust Reporting to Illustrate Chain of Custody and Project Management

AccessData clients receive access to rich reporting information. View processing results and search metrics in granular detail, as well as activity logs to illustrate chain of custody. Reporting can be done by custodian or across legal matters.